• Organisers

EuroPython 2010 Organisers

This is a convenient place to collect together things the volunteer organisers are doing for EuroPython 2010.

High Priority Activities

Start here:

• Volunteers by activity: If you want to help us with anything, sign up on this page

• Publicity: Materials and strategies for getting the word out

See the activities below for more things to do.

Specific Activities

Talk Reviewers and Schedulers

• RespondingToSubmissions: A sample e-mail containing the info that needs to be sent back in responses to talk/tutorial submitters.

• TalkSchedulingConstraints: A list of known constraints for when scheduling the talks (see 2009/TalkSchedulingConstraints for how it was done last year)

Conference Materials

• Programme Booklet: Draft and info for the programme booklet (see 2009/Programme Booklet for how it was done last year)

Site and Wiki Work

• WikiToDo: The place to note down improvements for this site (instead of writing e-mail or telling people on IRC #europython)

• 2009/GettingStarted: The page we started off with - useful for considering infrastructure issues

Tasks at the Venue

• ManualLabourList: General jobs that just have to be done, bag stuffing etc. Sign up here!

• Sign up on on the VolunteersByActivity page for...

  • The SessionTeam: For those wanting to chair talks

  • The Audio Team: Know one end of a microphone from another? Yes?! Good, because we don't! Sign up if you want to help with audio recording, and editing of the talks.
  • The Tech Team: Good with gaffer tape? Then you'll probably fit in.

Resources

In doubt about how to do something. Take a look at these resources:

• Feedforward: Things to bear in mind for this year (fed forward from last year)

• Feedback from 2009 is useful for conference improvements

• Ideas for talks: People we were going to invite

Meetings

Organisers' meetings take place on IRC on FreeNode, channel #europython.

• Logs of our IRC meetings

• Who is who on IRC

• Decisions and action points from the meetings (plus the agenda for each meeting, if available)

Meeting Protocol

In IRC meetings we will use a standard syntax to automate reporting the important points of the meeting.

• The Chair will start and end the meeting with #startmeeting and #endmeeting respectively.

• Each attendee should report in by saying PRESENT.

• Apologies will be given by saying APOLOGIES name

• Topics will start by the Chair saying TOPIC <description of Topic>

• Decisions will be recorded by saying DECISION <description of Decision>

• Actions will delegated by saying ACTION <name(s) of actionees, description of Action>

• Votes will be initiated by the Chair saying VOTE <description of item being voted on>

• Attendees will vote in the usual way, that is +/-1

• Votes will be finished by the Chair saying ENDVOTE

• Attendees may record an Idea related to the current topic by saying IDEA <description of idea>

• The Chair may record agreement on an Idea by saying AGREED <idea>

The keywords are:

• PRESENT APOLOGIES IDEA (everyone)

• TOPIC DECISION ACTION VOTE ENDVOTE AGREED (Chair)

This concept is cribbed from the mootbot used by Ubuntu, unfortunately they have not published the source. At this stage we will try it out by analysing the IRC log with a Python program.

CategoryPlanning