wiki:Workgroup Concept

EuroPython Workgroup Concept

The EuroPython workgroup (WG) concept is our new way to run EuroPython conferences, starting with EuroPython 2015.

Please see the blog post for an overview of the concept:

List of Workgroups

Please see the EuroPython page for a list of workgroups and their WG pages.

Structure of Workgroups

The workgroups will be organized as follows:

  • one (or in some cases two) workgroup chair persons
  • workgroup members (the workgroup members number may vary depending on the workgroup activities)

The workgroup chairs are responsible for their workgroup projects/task and for the discussion of those with the team members, the EPS board and the EuroPython community.

To simplify and speed up the workgroup setup, we have created a set of Workgroup Guidelines which aim at collecting the institutional knowledge gathered over the years. Workgroups are expected to follow these guidelines, but may also propose changes in case they find these necessary for the success of the conference.

During setup of the workgroups, a chair and a number of permanent members are selected by the EPS Board. The workgroup chairs may then appoint additional members as necessary. These are added as non-voting members.

The chair and permanent members each have a single vote in votes that may have to be done to reach a decision. The additional members are non-voting members.

Lifetime of Workgroups

All of the workgroups, except for the On-site Team, will remain active when changing location. We expect to keep institutional knowledge within the organization and make transitions to new locations easier by using this approach.

Workgroup Membership

The EuroPython Society collects and reviews the applications to each workgroup.

The EPS board will then vote on the chair and a set of permanent workgroup members with (workgroup internal) voting rights and then have the workgroup chair appoint additional (non-voting) members as necessary.

Workgroups will be confirmed/reestablished by board vote every year, this allows non-voting members to become voting members in the following year (or earlier if the chair and board believe this is necessary).

Coordination

Workgroups and board will update, coordinate and plan activities on a regular basis. While every workgroup will be responsible for its own coordination and establish a workflow that best fits its needs, we expect all workgroups to integrate and interact with other workgroups to create a productive work environment.

Workgroup chairs are expected to participate in meetings of the EuroPython WG chairs and EPS board, if deemed necessary by the board.

To simplify and speed up the workgroup setup, we have created a set of Workgroup Guidelines which aim at collecting the institutional knowledge gathered over the years.

Last modified 4 years ago Last modified on 11/03/2016 13:23:30